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How to use folders in Gmail to reduce inbox clutter

Updated: Apr 26, 2023

Here is how you can organize your emails into specific folders on Gmail so you can track them if needed, but they don't show up in your main inbox.

I often use this for email lists that I want to follow and periodically look at their content, but not everyday when I login to my email.

Step by Step Instructions:

1. Click the Gmail phrase to log into your email.

2. Second, click on an email from the address you would like to route into a folder.

3. Click on the three three dots above the email and then choose the option, "filter messages like these"

4. Click "create filter"

5. Click "skip the inbox" and apply a specific label for the folder messages from this address will be flowing into.

Presto! Now any email from the address you selected will come into your selected folder, instead of clogging up your inbox and we'll keep things less cluttered.

Follow my Youtube channel for more helpful Gmail organization tips.

About the author:

Sean McCormick is a parent, husband and international executive function coach. He is the founder of Executive Function Specialists, an online coaching business which guides middle, high school, and college students in overcoming procrastination, disorganization and anxiety by teaching time management, prioritization and communication skills so they feel motivated, prepared, and empowered.

He has also spoken about executive function at prominent venues including the Association of Educational Therapists' National Conference, at the Athenian School and on the Qualified Tutors Podcast.

Sean is regularly featured across media channels for his expertise on executive function, ADHD and special education.

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EFS started with one teacher deciding that kids with ADHD needed better access to quality executive function coaching services. Since then, we have grown to a team of specialists working both private students and public schools to enhance executive function skills for all students. 

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